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Recruiting Coordinator (Human Resources)

Posted: 05/08/2022

Do you have human resources and/or hiring experience? Are you organized and have great attention to detail? We have a Full Time opening within the Human Resources team with great benefits. The YMCA Hiring and Recruiting Coordinator role offers career development, a great mission to get behind, and is a FUN environment! 

The YMCA Hiring and Recruiting Coordinator role is more than a job and is a critical role within the Human Resources team at the YMCA. You will assist all applicants and hiring managers at our 26+ locations! Daily tasks include managing background checks, helping candidates with their applications, managing job postings, verifying hires, and answering questions regarding the YMCA of the North hiring process. 

The Hiring and Recruiting Coordinator will ensure the YMCA stays compliant with hiring practices and will provide guidance to hiring managers throughout the hiring and onboarding process. As a Human Resources team member you will need to be willing to problem solve if issues arise with applicants or newly hired team members. The Hiring and Recruiting Coordinator will provide excellent customer service to all managers and applicants needing assistance. 

You will work closely with the rest of the Human Resources team to ensure our ymca locations have accurate job postings, great applicant experience, and manager support. Apply today to join our Human Resources team! 

Benefits Include: 

  • Free Family YMCA Membership
  • Paid Time off and Holiday Flex
  • Mostly remote and flexible schedule
  • Program discounts on various YMCA programs such as child care, personal training, swim lessons, etc. 
  • Full Medical, dental, vision insurance
  • YMCA Retirement Fund with 8% contribution after 2 years of service
  • Training & development opportunities
1.  Job Summary:

The Recruiting Coordinator provides support and direction through the recruiting process, assisting with recruiting projects and acting as a recruiting liaison to supervisors and applicants.  The incumbent assists with posting job openings, submits background and reference checks, assists with offer letters and reports on recruiting activities. This position will also assist in an overall support of the recruiting function for the association.
?2.  Essential Functions:

  • Support recruiting process including posting job openings, communicating with applicants, submitting background and reference checks, creating offer letters and processing applications for positions in assigned product area.
  • Review and approve or reject requisitions and HR Actions in the talent acquisition system.
  • Serve as a key point of contact between hiring supervisors, candidates and the organization throughout the recruiting process.
  • Respond to the recruit email box and reply to service tickets within 24-48 hours escalating any issues to the Recruiting Specialist or Talent Acquisition Manager as needed.
  • Prepare job postings, post positions on job boards, and coordinate all job advertisements.
  • Post job opportunities and updates on social media sites (LinkedIn, Facebook, and Twitter) to create more visibility for the YMCA and our career opportunities.
  • Act as subject matter expert in talent acquisition system. Maintain recruitment metrics.  Prepare periodic status reports concerning job openings, etc.
  • Analyze data for compliance and continuous process improvement and recommend process improvements.
  • Assist with projects in the areas of recruitment.

3.  Relationships:

This position reports to the Talent Acquisition Manager who reports to the Executive Vice President of People and Culture. The incumbent interacts regularly with hiring managers and supervisors as well as job applicants/candidates and plays an active role in Human Resource department meetings.  

4.  Qualifications:

Required

  • Minimum of three (3) years of experience supporting a HR/recruiting function or in an administrative support role.
  • Ability to communicate effectively and diplomatically (verbally and in writing) with team members at all levels of the organization and represent the YMCA in a professional manner.
  • Ability to properly handle and manage confidential data.
  • Strong computer skills including Word, Excel and other MS Office products.
  • Strong analytical & problem-solving skills and attention to detail.
  • Ability to prioritize and systematize own work independently to meet deadlines in a fast-paced environment using time management skills to prioritize volumes.
  • Excellent interpersonal skills with the ability to establish and maintain effective relationships.
  • Ability to manage projects and plan events.
  • Demonstrated ability to collaborate with various groups to achieve a desired end result.
  • Demonstrated ability to work cross culturally.
  •  Preferred

  • Bachelor’s degree
  • Recruiting experience
  • Experience working in a nonprofit
  • Multilingual
  • Experience working with HRIS systems – such as Kronos Workforce Ready

5.  Work Conditions:

  • Must be able to work on a computer for extended periods of time.
  • Ability to travel locally to participate in recruiting events and meetings at branch and camp locations.

6.  Additional Notes:

This job description represents the major functions of the position but is not intended to be all-inclusive. The incumbent is also responsible for taking direction from the Executive Vice President of People and Culture or their representatives in completing projects or performing duties deemed necessary for the Branch or Association success.